View members of group in Outlook for Mac Distribution Lists and Outlook 365 Groups are still handled differently by Outlook for Mac. One example is that you can view the membership of a distribution list but you cannot view the membership of a group.
Email and calendar
Email distribution listsCreate a distribution list: Outlook 2011 for Mac
If you often send messages to the same group of people, it may be beneficial to create a group that can be used as a distribution list.
- Open Outlook 2011. At the bottom of the navigation pane, click Contacts.
- On the Home tab, click Contact Group.
- Type the name of your new distribution list where it says Untitled Group. Note: Do NOT select 'Use BBC to hide member information.' If you want to keep the email list private, add the distribution list to the BCC line when sending an email.
- Add the names of contacts that you would like included in this list. Type the Name and Email Address in the fields provided, either manually or by using the Global Address List.
- When you are finished adding names, click the Save & Close button. You will be returned to your Contacts window.
The group appears in your Outlook contacts, and you can send messages to the group exactly as you would to one person.
How-tos
Setups
Email & calendar |
Create a contact group
A contact group, also known as a distribution list, is a grouping of e-mail addresses collected under one name. A message sent to a contact group goes to all recipients listed in the group. You can include contact groups in messages, meeting requests, and in other contact groups.
Important: Contact groups created via Outlook 2011 are not saved to your account within Office 365. Any groups that you create are saved on your computer and are available only in Outlook for Mac on that specific computer.
- At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Contacts.
- On the Home tab, click Contact Group.
If Contact Group is not available
To create a contact group, you must set your preferences to show the On My Computer folders.
- On the Outlook menu, click Preferences.
- Under Personal Settings, click General.
- Under Folder list, clear the Hide On My Computer folders check box.
- Enter a name for the contact group.
- Do any of the following:
- Click Save & Close.
![Outlook For Mac - Expand Distribution List Outlook For Mac - Expand Distribution List](https://mysite.uchicago.edu/personal/bsdad_rcarter/Blog/Lists/Posts/Attachments/193/image_4_0789595F.png)
The group appears in your Outlook contacts, and you can send messages to the group exactly as you would to one person.
Notes
- You can view the contact names in the header of a message or meeting request. In the To box, click the arrow next to the name of the Contact Group. After the list is expanded, you can't collapse the list again in that message.
Edit a contact group
- On the Navigation bar, click Contacts.
- Find the group you want to edit and double-click the group to open it.
- After making the desired changes, click Save and Close.
Delete a contact group
Important: Since personal groups are only stored locally on the computer you are on, once the group is deleted, it cannot be restored.
- On the Navigation bar, click Contacts.
- Find the group you want to delete and double-click the group to open it.
- Click Delete.
- Click Delete to confirm the delete action.